Sending employees to foreign countries on behalf of business can result in lucrative outcomes and new and exciting experiences for the traveler. But companies must properly prepare employees so that they can best protect themselves and the company’s proprietary information.
Travel security planning is critical, but even companies that think they’ve taken care of it may not be addressing it properly. Best practices include using vetted travel agencies to make all travel arrangements and keep the company informed of them; identifying secure ground transport; training employees on maintaining security awareness when traveling; and establishing a travel security Web site that includes corporate emergency contacts, travel polices specific to each nation, and education and awareness material such as what to expect once the employee is at the destination and protocols and guidelines to follow if an incident occurs.
Just as companies develop plans and policies for their international travelers, they must have plans and policies for information protection. The information that an employee may be carrying on his or her personal devices must also be protected. Prior to travel, employees should comply with a company policy to lock down their electronic items, their cell phones, their Wi-Fi ports, and their Bluetooth as they move through airports so that no one can pick up their information. Everything should be PIN or password protected and encrypted.
Click here to read the full June Security Management cover story.
Flickr photo by John Fraissinet